Overnight STUDENT Trip Request Form Please submit 30 days prior to travel

GROUP NAME: COACH / ADVISOR: CELL PHONE #:
		
TRIPTRACKER ID # BOARD APPROVAL DATE

Trip Information
TODAY’S DATE
		
NAME OF EVENT/TOURNAMENT
		
CITY/STATE
		
CHECK – IN DATE
		
CHECK – OUT DATE
		
NAME(S) TO BE LISTED ON RESERVATON
		
	(please include 1 cell phone number for your group)
			
NUMBER OF STUDENTS TRAVELING
		
NUMBER OF GUESTS PER ROOM

Hotel Information
TOTAL NUMBER OF ROOMS
		
	(include bus driver room if applicable)
			
ROOM TYPE
(Single/King, Doubles/2 queens or other)
		
1ST CHOICE – HOTEL INFORMATION (include address and phone number)
		
2ND CHOICE – HOTEL INFORMATION (include address and phone number)
		
HOTEL PRE-ARRANGED?
(please provide quote / forward email contact)
		
GROUP CODE / BLOCK NAME / SPECIAL LINK? (include info / forward email with details/flyer)
		
HOTEL REWARDS MEMBER? (name/email/phone # on account needed) AAA MEMBER?
		
NAME OF FUNDING SOURCE(S)
	(FOR HOTEL)
			
(ASB PO# / Foundation / Other)
		
MODE OF TRAVEL / # OF VEHICLES

Airline Information
AIRLINE / AIRPORT
		
DEPARTING DATE / TIME
		
RETURN DATE / TIME
		
PROVIDE EXCEL SPREADSHEET WITH:
PASSENGER NAME AS IT APPEARS ON DRIVER’S LICENSE / STUDENT ID BIRTHDATE
MALE/FEMALE

Revised: 5/2018